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| NERCAR News |
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| BYLAWS |
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2005 BYLAWS OF NERCAR
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Radio Control Racing Club
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We look forward to a great year of racing!
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1. ARTICLE 1. NAME and AFFILIATION
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1.1. The name of this organization shall be North East Radio Controlled Auto Racers, here after referred to as "N.E.R.C.A.R."
1.2. This Organization is affiliated to Remotely Operated Auto Racers (ROAR). ROAR has developed and refined the rules that govern our sanctioned events, allowing all to compete on an even playing field.
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2. ARTICLE 2. PURPOSE
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2.1. N.E.R.C.A.R's stated long-term goal is to develop, promote and maintain a permanent racing facility.
2.2. The purpose of this club shall be to promote goodwill and social, instructional, and technical activities for the mutual benefit of all club members and guest racers.
2.3. This purpose is achieved by hosting a competition event at least once a month during the racing season of April 1st to October 30th.
2.4. The Club secretary, on or before the end of March, will publish a finalized annual race schedule.
2.5. The dates and locations of these events will be determined by the Executive Officers.
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3. ARTICLE 3. MEMBERSHIP QUALIFICATIONS, RIGHTS AND RESPONSIBILITIES
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3.1. To qualify for membership, an applicant must:
3.1.1. Be a member in good standing in ROAR and possess a valid ROAR membership card in order to operate a remote control racecar at any of the club's events.
3.1.2. Comply with ROAR and the club's rules and regulations, whether written or implied.
3.1.3. Agree to pay Annual Club membership dues in accordance with the applicable paragraphs of Article 10.
3.2. Members have the following rights:
3.2.1. An open invitation to participate in any club event planned for the general membership.
3.2.2. The right to attend any meeting of the Executive Council as a non-voting observer.
3.2.3. Each member shall have one vote in general membership meetings.
3.3. Members have the following responsibilities:
3.3.1. Members shall act in accordance with the stated purpose of the club, and shall encourage guests to do likewise.
3.3.2. Failure to do so may result in immediate suspension and or termination of membership.
3.4. Honorary Membership:
3.4.1. The Executive Council may nominate and approve, by virtue of a majority vote, certain individuals for Honorary Membership in recognition of outstanding contributions to the Club.
3.4.2. Honorary membership can be bestowed for a calendar year, or for any period decided upon by the Executive Council.
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4. ARTICLE 4. EXECUTIVE OFFICERS
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4.1. The Executive Officers shall consist of President, Vice-President, Treasurer, Secretary and Series East Representative. These Offices shall be nominated and elected by and from the membership at large.
4.2. No member of the Club shall hold more than one elected office during any term.
4.3. The purpose of the Executive Officers shall be to guide the club and interpret the rules and regulations as set forth by ROAR and the purpose of the club.
4.4. The Executive Officers shall receive recommendations from the general membership on club matters.
4.5. The Executive Officers shall by majority vote appoint another club member in good standing to assume the duties of any vacated office until the next election by the general membership.
4.6. The Executive Officers may remove an officer for conduct unbecoming or detrimental to the purpose of the club by utilizing a majority vote.
4.7. The Executive officers may appoint: Track Steward, Publicist, 1/5th Director, 1/8th scale Director, 1/10th scale Director, 1/10th scale .12 Motor Sedan Director, Parking and Safety Officer, and Ambassador at Large.
4.8. An elected Club Officer may also hold an appointed office.
4.9. Executive officers must have been a member in good standing for a minimum of 3 continuous years to be considered for office.
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5. ARTICLE 5 DUTIES OF THE OFFICERS
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5.1. The President shall:
5.2. preside at all general membership and executive council meetings,
5.2.1. enforce these bylaws,
5.2.2. sign, along with the Treasurer, all checks and contracts in the club's name,
5.2.3. be responsible for carrying out the decisions of the membership,
5.2.4. be in control of all of the club's permanent records, past and/or present.
5.3. The Vice -President shall:
5.3.1. fulfill the functions of the President in case of the President's absence or if the office is vacant,
5.3.2. assist the President in the coordination of the duties of the elected and appointed officers,
5.3.3. assist the President in setting up the agenda for the club meetings.
5.4. The Treasurer shall:
5.4.1. along with the President (or Vice President in the case that the President's office is vacant), sign checks and contracts,
5.4.2. collect all dues, moneys and other remunerations from all sources,
5.4.3. maintain a current membership list showing annual dates,
5.4.4. verify validity of current ROAR memberships,
5.4.5. keep books of account in accordance with generally accepted accounting practices, and make a financial report at every club meeting
5.4.6. make a full financial report showing income statement and balance sheet at the Annual General Meeting of his or her term
5.4.7. maintain a Bank Account and deposit monies received in a minimum of time
5.4.8. maintain a petty cash fund to purchase small items as required.
5.4.9. at the last meeting of his or her term, relinquish the monies and records of the past year to the newly elected President or his designee.
5.4.10. maintain a list of all club assets.
5.5. The Secretary shall:
5.5.1. take notes of recommendations and decisions, and record the general membership and executive council meetings,
5.5.2. maintain a record of attendance of all meetings,
5.5.3. furnish each member with a copy of these bylaws and amendments thereto as they occur,
5.5.4. maintain a file of club minutes and records during his or her term,
5.5.5. at the last meeting of his or her term, relinquish the minutes and records of the past year for the permanent club files to the newly elected President or his designee.
5.6. The Race Director shall:
5.6.1. control all racing activities on the day of the event
5.6.2. ask for and receive assistance from club members.
5.6.3. be the determining factor in all race enquiries and infractions.
5.6.4. with the assistance of the appropriate scale director, establish the penalty to be assigned for an infraction.
5.7. The Track Steward shall:
5.7.1. be responsible for the track design, location of related equipment, surface preparation and maintenance on race day.
5.7.2. to the best of his or her ability, keep the safety of drivers, turn marshals, and spectators as number one priority as it relates to track design, location of related equipment, surface preparation and maintenance.
2.1.1. assure track delivery and return to storage
2.1.2. report track board condition at the club business meetings
2.1.3. determine when a work crew is required for track maintenance
2.2. The Publicist shall:
2.2.1. maintain control of the club's web site and provide access to web resources.
2.2.2. answer to the best of his or her ability all questions that may arise,
2.2.3. create, update and maintain a list of all club members interested in receiving email notices pertaining to club business.
2.2.4. Post through the Internet and email invitations to the general membership and executive council meetings
2.3. The Parking Lot & Safety Director shall:
2.3.1. maintain control in the parking lot/pit area,
2.3.2. maintain a fire/ambulance lane,
2.3.3. patrol parking lot occasionally to insure safety rules are being complied with in accordance with ROAR rules and common sense,
2.3.4. guide emergency vehicle to its destination, in case of any emergency.
2.4. The 1/5th Scale Director shall:
2.4.1. be knowledgeable in the applicable rules pertaining to this class.
2.4.2. answer all members' questions directed to him/her for answers.
2.4.3. follow all ROAR rules in the determination of possible violations
2.5. The 1/8th Scale Director shall:
2.5.1. be knowledgeable in the applicable rules pertaining to this class.
2.5.2. answer all members' questions directed to him/her for answers.
2.5.3. follow all ROAR rules in the determination of possible violations
2.6. The 1/10th Scale Director shall:
2.6.1. be knowledgeable in the applicable rules pertaining to this class.
2.6.2. answer all members' questions directed to him/her for answers.
2.6.3. follow all ROAR rules in the determination of possible violations
2.7. The 1/10th Scale Sedan Director shall:
2.7.1. be knowledgeable in the applicable rules pertaining to this class.
2.7.2. answer all members' questions directed to him/her for answers.
2.7.3. follow all ROAR rules in the determination of possible violations
2.8. The Ambassador at Large shall:
2.8.1. assist the parking lot & safety Director in maintaining control over the pit area
2.8.2. assist the general membership in following the club's safety rules and common sense
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3. ARTICLE 6 MEMBERSHIP MEETINGS
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3.1. General Membership meetings
3.1.1. A meeting of the general membership shall be held no less than 2 times per year at which time the general membership may bring up questions, or recommendations for the betterment of the club.
3.1.2. This meeting will be advertised at the drivers meeting at least one month in advance, and will also be inserted into the club's conference site.
3.1.3. The general membership is allowed to vote for or against any recommended changes brought before the general membership.
3.2. Executive Officers Meetings
3.2.1. The Executive Officers shall meet at least 4 times per year at a time and location determined by the council.
3.2.2. Recommendations will be addressed and discussed so as to improve the purpose of the club.
3.2.3. Problem areas will be discussed so as to determine the best approach to solving the problem.
3.3. Annual General Meeting
3.3.1. The first meeting of the year shall be held during the month of January and shall be called the Annual General Meeting.
3.3.2. This meeting shall be utilized for the nomination and election of the Executive Officers.
3.3.3. The appointed officers shall then have the opportunity to continue in their present position, or decline to continue in their volunteer status.
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4. ARTICLE 7. APPOINTMENTS/CHANGES
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4.1. The membership shall propose to the Executive Officers any person willing to participate and hold office or that wishes to be appointed to office.
4.2. The Executive officers will vote by show of hands, the approval of any and all changes or recommendations brought before them for consideration.
4.3. A simple majority vote determines any and all changes.
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5. ARTICLE 8. QUORUMS
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5.1. A quorum shall consist of at least three (3) executive officers and 7 members.
5.2. All meeting with less than three (3) executive officers and 7 members shall be considered as a non-meeting and all possible changes shall be null and void.
5.3. The President or Vice President must be present to constitute a quorum at all meetings.
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6. ARTICLE 9. NOMINATIONS, ELECTIONS & TERMS OF OFFICE
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6.1. Only members in good standing shall be eligible for election or appointment to office.
6.2. Nominations are to be made at the annual general membership meeting during the month of January.
6.3. Election of officers shall be by secret vote and take place annually at the annual general membership meeting the month of January.
6.4. Executive Officers will be installed on the following 2-year schedule:
6.5. President and Secretary in even years.
6.6. Vice President and Treasurer in odd years.
6.7. All elected and appointed officers will hold office until the end of their term ending in January.
6.8. Executive officers must have been a member in good standing for a minimum of 3 continuous years to be considered for office.
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7. ARTICLE 10. DUES, FEES AND EXPENDITURES
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7.1. Club membership dues are due annually.
7.2. Membership shall be from the date of payment of dues, for one calendar year.
7.3. Membership dues shall be $10.00 per year and are required for all events.
7.4. Race fees for club events are as follows per entry:
" $10 Saturday practice days.
" $25 Sunday race days.
" Participation discount for track set up ($5) and/or tear down ($5) and help running event.
7.5. Special and multi-day event fees will be determined by circumstances of location and expenses. Fees will be announced in pre-race flyer.
7.6. Expenditure of club funds shall be restricted to the administration of club business and for the mutual benefit of the general membership.
7.7. Expenditures above $100 shall be voted upon by a simple majority of the executive officers as stated above.
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8. ARTICLE 11. CLUB PROPERTY
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8.1. The club has purchased or has received through donations, properties listed on the Asset document attached to, but not part of, these Bylaws.
8.2. This property, even though in the hands of Club members in good standing, is the property of the club and not any individual.
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9. ARTICLE 12. AMENDMENTS OR REVISIONS OF BYLAWS
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9.1. Any club member in good standing may submit proposals for changes to these Bylaws.
9.2. Changes to these Bylaws shall be submitted in writing by the Proposer, seconded, and given to each club member in attendance at a scheduled general meeting for review.
9.3. These proposals shall be reviewed and voted upon at the general meeting.
9.4. These Bylaws may be amended or revised by three (3) executive officers and (7) members in attendance at any regularly scheduled club business meeting.
9.5. The revisions that have been approved will be read to the general membership at the next meeting, or competition event, whichever comes first.
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